In Manager Self Service (MSS) a schedule can be added to an employee’s personal schedule from the schedule page of the employee’s record. When adding the schedule, you can define the date, start and end time, and the associated workgroup.

Add a schedule

Follow the steps below to add a schedule:

1. Locate the employee’s record by typing all or part of the employee’s first or last name, badge number or ID in the Find field.
2. Click the employee’s name in the Search page.
3. Select Schedules from the Time Card drop-down menu in the employee page.
4. Click the + icon in date cell for the day you want to add the schedule in the employee’s schedule calendar.
5. Select Add Work Schedule from the menu.
6. Select the type of schedule you want to add from the Type of Schedule field drop-down list in the Add Schedule window.
7. Type a start and end time for the schedule in the Start Time and End Time fields.
8. To change the employee’s workgroup of this schedule, select alternate workgroup levels from the drop-down lists in the Workgroup field.
   
   Leaving the workgroup settings in the default setting will assign the employee to their home workgroup.
   The new schedule will appear in the employee’s schedules calendar.

Copy a Schedule

A schedule can be added to an employee’s personal schedule by copying a schedule on another day to the day you want to add the schedule.

To copy a schedule:

1. Click the + icon in the day of the schedule you want to copy.
2. Select Copy(This Day) from the menu.
3. Click the + icon in the day cell you want to add the schedule.
4. Select Paste(to Replace This Day) from the menu. The new schedule will appear in the employee’s schedules calendar.

Download the PDF job aid here–> Adding a Schedule to an Employee’s Personal Schedule job aid.

A schedule you or another user has added to an employee time card can be removed in the employee’s Schedules page.

Watch the video below on how to remove a schedule.

In order to remove an employee’s schedule(s):

From the Time Card drop-down list in the header of the employee’s time card, select the Schedules menu item. Locate the date of the added schedule in the Schedules page calendar and click the schedule banner. Enable the Remove this Schedule check box and click the OK button. The schedule will no longer appear in the Schedules page calendar or in the employee’s time card.

Download the PDF job aid here–> Removing Time Card Edits.

An existing schedule in an employee’s personal schedule can be changed to a benefit schedule. This schedule change can be performed in the employee’s schedule page in Manager Self Service (MSS).

Watch the video below on how to change an existing schedule to a benefit schedule.

To change an employee’s schedule:

1. Use the Find field in Manager Self Service (MSS) to locate the employee’s record.
2. Click the employee’s name from the list of search results.
3. Click the Pencil icon on the date of the schedule to be changed in the employee’s time card.
4. Select Scheduling in the pencil icon menu.
5. Select Define Schedule for Day.
6. Select Absence Planned for the type of schedule in the Add Schedule window.
7. Select the type of benefit from the Benefit field drop-down list.
8. Type the hours for the benefit schedule in Hours field.
9. Adjust the workgroup levels using the drop-down lists in the Workgroup field if you need to define the workgroup assignment for the schedule.
10. Click OK.

Download the PDF job aid here–> Changing a Schedule to a Benefit Schedule.