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Use it or Lose It:
Accurately Tracking Paid Time Off is the Key
As today’s work schedules become more flexible, many employers offer paid leave plans to employees as a way of combining personal time, vacation, holiday, floating holidays, and other paid leave.
Typically, an eligible employee receives a certain number of days of paid time off, used at his or her discretion.
In many cases, paid time off is a “use it or lose it” proposition, with balances zeroing out at the end of the calendar year.
Administrative Challenges
When leave programs are administered manually, it is costly and cumbersome to monitor eligibility, leave requests, approvals, remaining leave balances, and enforce leave policies fairly and accurately.
With a manual system, supervisors are often unable to respond to leave requests in a timely manner due to complex eligibility policies, which could result in unexcused absences.
Automating Leave Management
A new breed of technology solutions automate employee time off requests, eliminating the paperwork and communicating essential information to both the manager and the employee.
How does it work?
- Employees can check co-worker vacation schedules, and then request time off through their web browser.
- An email notifies the supervisor of a pending leave request, and the supervisor’s dashboard indicates the request.
- In an instant, supervisors see factors that affect their decision, like other employees taking the same day off.
- The supervisor approves the request with a single click.
- The employee sees the approval message and is automatically scheduled for the time off.
A Clear Advantage
The advantages of automated leave management include lower total costs, streamlined operations, fair application of policies and better communication between employees and management.
This new approach puts the power in an employee’s hands to view time earned, time taken and remaining balances.
Employees manage this process without asking for HR assistance and are confident they are taking their allotted paid time off. |
